Analisis Program Digitisasi Arsip Kepegawaian Di Biro Sumber Daya Manusia, Organisasi dan Hukum Kementerian Pendayagunaan Aparatur Negara dan Reformasi Birokrasi Sebagai Wujud Pemeliharaan Arsip
MARSHA PUTRI ARDANI, Waluyo, S.S., M. Hum
2024 | Tugas Akhir | D4 Pengelolaan Arsip Rekaman Informasi
Proyek Akhir ini
membahas tentang program digitisasi arsip kepegawaian di Biro Sumber Daya
Manusia, Organisasi dan Hukum Kementerian Pendayagunaan Aparatur Negara dan
Reformasi Birokrasi sebagai wujud pemeliharaan arsip. Tujuan Proyek Akhir ini
adalah mengetahui rangkaian program guna pemeliharaan arsip dengan membahas rencana
dari program digitisasai arsip pegawai,
prosedur dan tahapan, sarana dan prasarana, serta kendala yang dihadapi
dalam pelaksanaan proses program digitisasi arsip kepegawaian di Biro Sumber
Daya Manusia, Organisasi dan Hukum Kementerian Pendayagunaan Aparatur Negara
dan Reformasi Birokrasi.
Kegiatan
penelitian dalam Proyek Akhir ini menggunakan metode penelitian kualitatif
dengan pendekatan deskriptif melalui tiga metode pengumpulan data dalam
penulisan Proyek Akhir ini, yaitu studi pustaka, observasi partisipatif, dan
wawancara. Pertama, metode studi pustaka dilakukan dengan cara mengumpulkan,
mengutip, serta menelaah dari sumber referensi yang berhubungan dengan digitisasi
arsip kepegawaian. Kedua, metode observasi partisipatif dilakukan melalui
pengamatan langsung dan berpartisipasi dalam kegiatan kearsipan. Ketiga, metode
wawancara dilakukan dengan cara interview dengan narasumber untuk melengkapi
data yang belum diperoleh selama kegiatan pengamatan berlangsung.
Program digitisasi
arsip kepegawaian di Biro Sumber Daya Manusia, Organisasi dan Hukum Kementerian
Pendayagunaan Aparatur Negara dan Reformasi Birokrasi meliputi tahap perencanaan
dan pelaksanaan. Tahap perencanaan melakukan evaluasi awal, pembentukan tim, anggaran program,
jadwal program digitisasi arsip kepegawaian, pemilihan teknologi, perjanjian
keaman dan privasi, serta melakukan konsultasi bersama unit kearsipan.
Pelaksanaan meliputi pemilahan arsip kepegawaian serta prosedur kegiatan
digitisasi arsip kepegawaian yang menggunakan sarana dan prasarana, aplikasi
ASIK. Program digitisasi arsip kepegawaian telah dijalankan meskipun terdapat
kendala-kendala. Kendala tersebut adalah prosedur digitisasi belum didasarkan
pada ketentuan yang baku, belum cukup nya jumlah sarana dan prasarana digitisasi,
dan kurangnya SDM kearsipan
This final project
discusses the personnel records digitization program at the Administrative
Reform and Bureaucratic Reform as a form of archive maintenance. The purpose of
this Final Project is to find out a series of programs for records maintenance
by discussing the plan of the employee records digitization program, procedures
and stages, facilities and infrastructure, as well as obstacles faced in the
implementation of the staff archive digitization program process at the
Ministry of Administrative Reform and Bureaucratic Reform.
The research
activities in this Final Project used qualitative research methods with a
descriptive approach through three data collection methods in writing this
Final Project, namely literature study, participatory observation, and
interviews. First, the literature study method was conducted by collecting,
quoting, and reviewing reference sources related to the digitization of
personnel records. Second, the participatory observation method is carried out
through direct observation and participation in archival activities. Third, the
interview method is carried out by interviewing sources to complement data that
has not been obtained during observation activities.
The personnel records
digitization program at the Human Resources, Organization and Law Bureau of the
Ministry of Administrative Reform and Bureaucratic Reform includes the planning
and implementation stages. The planning stage conducts an initial evaluation,
team formation, program budget, personnel archive digitization program
schedule, technology selection, security and privacy agreements, and consults
with the archive unit. Implementation includes sorting staffing records and
digitization procedures for staffing archives using facilities and
infrastructure, the ASIK application. The personnel records digitization
program has been carried out even though there are obstacles. These obstacles
are digitization procedures that are not based on standard provisions,
insufficient digitization facilities and infrastructure, and lack of archival
human resources.
Kata Kunci : :Digitisasi, Arsip Kepegawaian, Pemeliharaan Arsip, Biro Sumber Daya Manusia, Organisasi dan Hukum Kementerian Pendayagunaan Aparatur Negara dan Reformasi Birokrasi