Tata kelola arsip berbasis teknologi informasi di Unit Kearsipan Kantor Pengelolaan Data dan Dnformasi Telematika Kabupaten Pekalongan

PRABAWA, Eka Iman, Dr. Ir. Eko Nugroho, M.Si

2008 | Tesis | S2 Magister Teknologi Informasi

Pengarsipan dokumen maupun record secara elektronik/digital menjadi isu penting terkait dengan telah dimanfaatkannya teknologi informasi secara meluas dalam penyelenggaraan aktivitas administrasi pemerintahan. Arsip organisasi pemerintahan merupakan entitas penting yang dijadikan bagian runtutan sejarah organisasi, bukti otentik proses transaksi, bahan ingatan organisasi, pusat informasi dan pengetahuan. Belum adanya regulasi peraturan pemerintah dan pedoman operasional lingkup nasional maupun lokal (propinsi/kabupaten) yang mengatur tata kelola arsip berbasis teknologi informasi serta keterbatasan literatur kearsipan modern tentang manajemen arsip elektronik/digital di Indonesia menjadikan pengelolaan arsip berbasis teknologi informasi masih mengalami hambatan dan permasalahan. Penyusunan model tata kelola arsip berbasis teknologi informasi yang menjadi fokus dan tujuan dalam penelitian dimaksudkan untuk mendukung kebijakan pengembangan e-Government di lingkungan Pemerintah Kabupaten Pekalongan selaras dengan regulasi kebijakan dan strategi nasional pengembangan e-government Pemerintah Republik Indonesia. Menggunakan acuan standar ISO 15489, MoReq, dan praktek terbaik (best practise) pelaksanaan electronic recordkeeping di negara persemakmuran Australia, disusun suatu model tata kelola arsip dinamis berbasis teknologi informasi yang mampu menjawab permasalahan ketiadaan standar dan pedoman dalam penerapan electronic records management oleh Pemerintah Daerah, khususnya di Unit Kearsipan Pemerintah Kabupaten Pekalongan. Model tata kelola yang disusun terdiri dari standar ruang lingkup pengaturan umum, kebijakan dan tanggungjawab, desain dan implementasi records, proses dan pengendalian records, monitoring dan audit, dan pelatihan. Penerapan model tata kelola arsip berbasis TI dilaksanakan melalui penyusunan pedoman manual tata kelola dan pembangunan software aplikasi tata kelola arsip dinamis elektronik/digital.

Electronic/digital documents or record archiving has been an important issue related to the wide exploitation of information in performing government administration activities. Government organization archives are important entities treated as the part of organizational history sequences, authentic evidences of transaction process, organizational memory materials, information and knowledge center. The unavailability of government regulations and operational guides at local (provincial/ district) and national levels to control information technology-based archiving management and limited modern archiving literature on Indonesian electronic/digital archive management has posed the information technology-based archiving management in troubles and obstacles. Developing a model of information technology-based archiving management as the focus and objective of this research aims to support e-Government development policy within Pekalongan district government consistent to the national policy and strategy regulation of Indonesian e-government. Referring to the ISO 15489 Standard, MoReq, and the best practices of implemented electronic recordkeeping in the Australian Commonwealth, a model of information technology-based dynamic archiving management is developed to have capability in responding the problem related to the unavailability of standard and guides in electronic record management implemented by Local Government, particularly in the Archiving Unit of Pekalongan district. The management model developed consists of standards on general scope, general regulation, policy and responsibility, record design and implementation, process and operational records, monitoring and audit, and training. The implementation of information technology-based archiving management model is performed by developing the manual guides on the application software management and development of information technology-based dynamic electronic /digital archiving management.

Kata Kunci : Arsip,Dokumen,Records,Records management,Recordkeeping,Record systems, archive, document, records, records management, recordkeeping, record systems